This role involves managing daily financial transactions, handling cash and digital payments from vehicle sales and service, and maintaining accurate records within the dealership's administrative framework. It requires high integrity and attention to detail to ensure smooth financial operations and customer satisfaction.
Key Responsibilities
- Process cash, credit/debit card, and UPI payments for vehicle bookings, service bills, and spare parts accurately.
- Issue official receipts and invoices to customers using the Dealer Management System (DMS) while ensuring correct GST application.
- Reconcile daily cash and bank collections against system reports before closing the daily books.
- Manage the petty cash register for daily administrative expenses and workshop requirements with proper voucher documentation.
- Prepare Daily Collection Reports (DCR) and coordinate the physical deposit of cash into the bank as per company policy.
- Assist the accounts department in periodic audits and provide necessary documentation for GST filing.
- Address customer queries regarding billing discrepancies, refunds, or payment modes in a professional manner.
- Maintain an organized filing system for all payment vouchers, invoices, and bank deposit slips.
Requirements
- Basic understanding of accounting principles and retail cash handling procedures.
- Proficiency in MS Excel and basic computer operations for data entry.
- Fluency in the local language and functional English for customer interaction.
- Demonstrated high level of integrity and honesty in handling financial assets.
- Ability to work a standard 6-day work week in an on-site dealership environment.
- Strong numerical aptitude and attention to detail to prevent billing errors.
Preferred
- Previous experience in a retail billing or automotive dealership environment.
- Familiarity with Tally ERP or specialized Dealer Management Systems (DMS).
- Residence within a 10-15 km radius of the dealership location.
Skills
Technical
Cash Counting & ManagementPOS Machine OperationMS ExcelBasic Tally/ERPBilling Software Navigation
Soft Skills
Numerical AccuracyCustomer Service ExcellenceTime ManagementAttention to DetailConflict Resolution
Qualifications
Education
Graduate in Commerce (B.Com), BBA, or a related field preferred.
Experience
0-1 years (Freshers with strong numerical skills are encouraged to apply).
Certifications
Basic Computer Course certification is a plus
What We Offer
- Statutory Provident Fund (PF) and ESI benefits
- Performance-based monthly incentives
- Annual Festival Bonus (Diwali)
- Comprehensive health insurance for self
- Clear career progression into the Accounts and Finance department
Work Environment
Professional on-site dealership showroom or workshop environment. Standard 6-day work week with 9 AM - 6 PM or 10 AM - 7 PM shift timings.
Growth Opportunities
Potential to grow into Junior Accountant, Accounts Executive, or Finance Coordinator roles within the dealership network based on performance and tenure.