PARTS EXECUTIVE

Responsible for managing the day-to-day operations of the spare parts warehouse, ensuring optimal stock levels and timely delivery of components to the workshop. This role plays a critical part in minimizing vehicle downtime by streamlining inventory flow and maintaining accurate digital records.

Key Responsibilities

• Receive and inspect incoming spare parts shipments against invoices and purchase orders to ensure accuracy.

• Organize and maintain the parts warehouse using systematic binning to ensure easy retrieval and inventory safety.

• Issue required parts and accessories to service technicians based on job cards while updating the Dealer Management System (DMS) in real-time.

• Conduct periodic physical stock audits and reconcile any discrepancies with the digital inventory records.

• Identify fast-moving and slow-moving items to assist the Parts Manager in optimizing stock replenishment orders.

• Handle local procurement of non-stock items from authorized vendors when urgent requirements arise to meet service deadlines.

• Maintain clean and organized storage areas in compliance with OEM safety and 5S standards.

• Prepare daily reports on parts issued, pending backorders, and stock-out situations.

Requirements

• Graduate in any stream (B.Com/B.A./B.Sc) or Diploma in Automobile/Mechanical Engineering.

• Basic proficiency in Microsoft Excel and general computer operations.

• Strong organizational skills with an ability to manage heavy physical stock and inventory.

• Fluency in the local language and functional English for documentation.

• Willingness to work in a fast-paced workshop environment with a 6-day work week.

• High level of integrity and attention to detail in record-keeping.

Preferred

• Prior internship or 6 months of experience in an automotive dealership or warehouse.

• Familiarity with Dealer Management Systems (DMS) such as SAP or Autoline.

• Basic knowledge of automotive components and their specific functions.

Skills

Technical

Inventory Management, Stock Auditing, DMS Operations, Warehouse Safety, MS Office (Excel/Word)

Soft Skills

Attention to Detail, Time Management, Effective Communication, Team Collaboration, Problem Solving

Qualifications

Education: ITI/Diploma in Automobile/Mechanical Engineering or Graduate (B.Com/B.Sc)

Experience: 0 to 1 year of experience in inventory or warehouse operations

Certifications: Basic Computer Course (BCC/CCC) certification

Work Environment

The role is based on-site at an authorized dealership workshop, requiring constant coordination between the service floor and the warehouse. Standard 6-day work week applies.

Growth Opportunities

Entry-level candidates can progress to Senior Parts Executive, Parts Manager, or transition into Service Advisory or Inventory Planning roles within the dealership network.