Admin Executive

Roles & Responsibilities

Administrative Responsibilities:

• Manage day-to-day administrative activities of the Verious locations.

• Maintain records related to attendance, vendor bills, service reports, and approvals.

• Prepare and maintain MIS reports for management review.

• Handle official emails, documentation, and coordination with HO/admin team.

• Manage office stationery, pantry, and consumables stock.

Facility & Maintenance Responsibilities:

• Ensure smooth functioning of showroom and service center facilities.

• Coordinate for maintenance of electrical, plumbing, AC, UPS, DG, CCTV, and lighting systems.

• Ensure timely resolution of facility-related issues to avoid impact on customer operations.

• Coordinate AMC services and preventive maintenance schedules.

• Monitor housekeeping standards and cleanliness of the showroom, service bays, washrooms, and common areas.

Security & Safety Compliance:

• Supervise security guards and housekeeping staff deployed at site.

• Ensure fire safety equipment (fire extinguishers, emergency exits, signage) is in place and functional.

• Maintain safety records and assist during audits or inspections.

• Ensure compliance with company and statutory safety guidelines.

Vendor & Landlord Coordination:

• Coordinate with vendors, service providers, landlords, and society representatives.

• Obtain quotations, raise work requests, and track completion of work.

• Follow up on service quality and billing-related matters.

Asset & Inventory Management:

• Maintain inventory of showroom assets, tools, furniture, electrical items, and equipment.

• Ensure proper tagging, upkeep, and periodic verification of assets.

• Track movement and condition of assets across showroom/service areas.

Support to Operations Team:

• Provide administrative and facility support to sales and service teams.

• Ensure uninterrupted utilities (power, water, internet) during operating hours.

• Handle emergency situations such as power failure, water leakage, or equipment breakdown.

Skills & Competencies

• Strong coordination and follow-up skills.

• Ability to manage multiple vendors and service activities.

• Basic technical understanding of facility systems (electrical, AC, UPS, DG).

• Proficient in MS Excel, Word, and email communication.

• Customer-focused and solution-oriented approach.

Qualification & Experience

• Graduate in any discipline (preferred).

• 1–4 years of experience in administration/facility management, preferably in showroom or service center setup.

Working Conditions

• On-call support during emergencies or critical breakdowns.